digital reboot talks

Ensuring Reliability and Security for ProPeople Clients

Earlier this year, ProPeople successfully started to migrate their HRIS solution to the Oracle cloud. This migration helps to ensure ProPeople HRIS clients continue to have reliable access to their secure and compliant data 24/7, 365 days a year.
Anita Bo, Director at ProPeople, sat down with Gonca Kardes from Oracle to discuss the following key points:

  • How the pandemic has impacted ProPeople clients
  • How technology will help clients manage these new challenges
  • Why ProPeople made the decision to migrate to the Oracle Cloud

In this blog, we’ll review Anita’s responses to Gonca’s questions.

How has the COVID-19 Pandemic Affected ProPeople’s Customers?

Initially, all activity stopped, but following the first lockdown, clients became busier than ever. Most of our scheduling software customers are within the oil and gas industry and have many workers on their projects. Customers needed support changing the setup and configuration of their ProPeople software to help manage new COVID-19 practices, such as rotations that contain a quarantine period. Furthermore, they needed to send information to their employees about changes, including documentation that outlined COVID-19 guidelines. One other major shift we experienced was that on-premise ProPeople customers wanted to migrate to software as a solution, or SaaS. Companies also recognized the need to replace their manual processes with more efficient digital workflows.

How can Technology Help Companies Face those Challenges?

There are a number of ways ProPeople HRIS software can help companies overcome these new challenges:

  • Automated workflows: Automated workflows within ProPeople’s new web application will help companies eliminate many manual processes and the use of Excel spreadsheets for critical schedule data. This helps to ensure all information is stored in a central system instead of within a private email or spreadsheets that are not easily accessed by everyone who needs the data.
  • Message Module: ProPeople customers send a lot of information and the message module tool makes it easy for on and offshore projects to keep team members and personnel up to date.
  • Saas Solution: Companies no longer need to think about operational responsibility and everything that comes with it. Bad routines, old equipment, and old hardware that put their data at risk are no longer an issue. Protecting data and systems is an important part of business continuity and ProPeople ensures clients have regular backups of their data and that the data is well protected.

Why did ProPeople Move to Oracle Cloud?

We were hosting our SaaS solution on our local, private cloud and knew it was time to move to a professional hosting solution. As the ProPeople team was helping to migrate more and more customers, we had to do everything manually – all the scaling, monitoring, and security. Everything was handled manually. We needed a professional cloud operator and one that could help us create a safe environment for all of the databases.

Technology, security, and GDPR compliance were key for us during the transition to Oracle Cloud. We receive many security assessment requests from customers for GDPR compliance, so to have all of the data in the same cloud environment makes it a lot easier for us to respond to those GDPR requests to let them know we are compliant.

What is the Expected Impact of this Project on ProPeople and on its Customers?

We expect to have a stable and reliable operating environment for our clients in the future. With the continued support and collaboration of Oracle, we are confident that we can achieve this.

Announcing ProPeople Web – The Newly Designed HRIS Cloud Solution

After more than 25 years as a business-critical HRIS software application for managing scheduling and competence for onshore and offshore projects, ProPeople is re-emerging with a completely new and modern user interface. The updated application is now a full-featured cloud solution that can be accessed anywhere via a standard web browser. With a fully redesigned user experience and strategic enhancements to the core software that improve user efficiencies, ProPeople Web now makes it faster and easier for teams to:

  • Build employee schedules based on competence, skills, and availability to match the demands of your project.
  • Track and monitor worker competence, certificates, and documentation to match the right people to every project.
  • Generate CVs that are always up to date.

 

What’s New in ProPeople Web?

The new ProPeople Web version focuses on simplifying and integrating functionality that makes the navigation easier to use. Multiple modules are integrated on the main screens and new visualization elements make it easier for users to interpret information and data.  The following provides further details on changes to dashboards, Gantt Charts, Personnel Search, and the Message Module.

Dashboards

Dashboard charts make tracking and monitoring all your key responsibilities easier from one view. This means you won’t need to perform advanced searches any longer and you can easily go to your dashboard to follow your daily tasks, such as follow up on expiring competence, activities without allocated personnel, or activities with competence gaps. In addition, you can also see unread messages and requests for updates to the CV directly from the dashboard.

Gantt Charts

Improved Gantt view now enables the ability to drag and drop several activities at once – which makes it easy to postpone / entire crew. In addition, one can also display last change in date and tool tip which shows competence gaps so you do not send anyone to a project that lacks qualifications:

Personnel Search

A brand-new Personnel Search will help when you have to make quick and correct decisions regarding who to allocate to an activity. The search also returns results on competence gaps, availability, and extended information, such as remaining man-year hours and nearest airport:

Message Module

Our improved Messages module ensures seamless and consistent communication using templates combined with customized messages. Simplify communication with project managers and employees – and make sure they have easy access to all the information they need. Messages + is tightly integrated with our app, ProPeople Staff, where employees can also respond to messages and confirm any assignments.

Learn More About ProPeople Web

If you are looking to learn more about the ProPeople web version, please contact us for an informal chat.